1: Getting Started In PowerPoint

• A customizable toolbar for frequent commands.
• Located above the Ribbon.

• Click the Microsoft Office Button.
• Choose Open.
• In the Open dialog box, navigate to the appropriate drive and folder for your files.
• With the file selected, click Open.

• Click each different tab on the Ribbon to notice the various tabs that organize command buttons into logical groups.

• Click the Microsoft Office PowerPoint Help button located on the upper-right of the Ribbon or Press <F1>.
• Key a term in the search box and press <Enter>.

• From the View tab, in the Presentation Views group, choose the Slide Sorter button.
• From the View tab, in the Presentation Views group, choose the Normal button to return to Normal view.

• Click the Outline tab.
• Click the Slides tab.
• Click the Close button to hide it.
• From the View tab, in the Presentation Views group, choose the Normal view button.
  • The Slides and Outline pane is displayed again.

• Use the pointer to drag the scroll box.
• Use the pointer to click the Previous slide or Next slide buttons.
• Use the <Page Up> and <Page Down> on the keyboard.

• From the View tab, in the Zoom group, choose the Zoom or Fit to Window command buttons.
• Use the Zoom slider and Fit to Window buttons on the right end of the status bar.

• A slide show displays slides sequentially in full-screen size.
• You may start a slide show from any slide.

• Animation effects are the special visual or sound effects used as objects are displayed on the screen or removed from view.
• Transition effects are the effects seen in the process of changing between slides.

• An I-beam is a pointer in the shape of an uppercase "I."
• Click an I-beam to position the insertion point.
• An insertion point is a vertical blinking bar where text is placed.
• Drag the I-beam to select existing text.

• Click a placeholder to activate it.
• Move your pointer to the outer border of a placeholder.
• When your pointer turns to a four-pointed arrow, click and drag to reposition the placeholder.

• Click the Microsoft Office Button, choose Save As then PowerPoint Presentation. The Save As dialog box appears.
• Using the list box at the top or links on the left, navigate to the location where you need to create your folder.
• Click the Create New Folder button. Key the folder name and click off the folder. A yellow folder icon with this name will appear.

• Click the Microsoft Office Button, choose Save As to open the Save As dialog box.
• Navigate to the drive and folder where you need to save your file.
• Double-click the folder to open it.
• In the File name text box, key your filename.
• Click Save.

• Click the Microsoft Office Button.
• Point to the arrow next to Print.
• Click Print Preview.
• Click the Next Page button to examine several slides.
• Click the Close button to close the Print Preview window.

• Click the Microsoft Office Button, point to the arrow next to Print, and choose Print Preview. From the Print Preview Ribbon, in the Print group, click the Print button.
• Click the Microsoft Office Button, and choose Print.
• Press <Ctrl> + <P>.
• From the Quick Access toolbar, click the Quick Print button.

• The Grayscale option converts the presentation colors to shades of gray.
• The Pure Black and White option converts all colors to either black or white, eliminating shades of gray. Multiple copies can be printed.
• The Collate option will print the slides in sequence.

• Click the Microsoft Office Button and choose Close or Exit PowerPoint.
• Use keyboard shortcuts. <Ctrl> + <W> closes a presentation and <Alt> + <F4> exits PowerPoint.
• Use the Close button in the upper-right corner of the window.

• A design theme, which adds uniform colors and design background to each slide in the presentation.
• A blank presentation (simple text on a plain background), to which you can later apply a design theme.

• Start PowerPoint. A blank title slide appears, ready for your text input.
• If PowerPoint is already open and a blank title slide is not displayed, click the Microsoft Office Button and choose New. Choose Blank Presentation and click Create.

• From the Home tab, in the Slides group, click the New Slide button
• Press <Ctrl> + <M>
• When a placeholder is selected, press <Ctrl> + <Enter> one or more times until a new slide appears.

• A font is a set of characters with a specific design.
• The font face (such as Times New Roman or Arial).
• The font size is measured in points (72 points to an inch) indicating how tall a font is.

• Apply text attributes to change the appearance of text:
  • text style (such as bold or italic)
  • text effect (such as underline or shadow)

• The Change Case button can change any text to:
  • Sentence case
  • Lowercase
  • UPPERCASE
  • Capitalize Each Word
  • tOGGLE cASE

• Adjust space between lines in a paragraph.
• Adjust space between paragraphs.
• Increased line spacing can make text easier to read.
• Use the Line Spacing button to change the space by increments of 0.5 lines.

• The default paragraph line spacing.
• Each bulleted item is a paragraph.
• Click within a bulleted item then, in the Paragraph group, click the Dialog Box
• Launcher to open the Paragraph dialog box.
• Change the Before and After spacing.

• Open the Font dialog box by clicking the Font group Dialog Box Launcher.

• Select placeholders several ways:
  • Click the border of an active placeholder with the four-pointed arrow.
  • Press <Esc> while a placeholder is active (when the insertion point is in the text).
  • Press <Tab> to select the next placeholder (only when a text box or text placeholder is not active).
• Deselect placeholders several ways:
  • Press Esc to deselect a placeholder or other object. (Press <Esc> twice if active.)
  • Click an area of the slide where there is no object.

• Align paragraphs
  • with either the left or right placeholder borders
  • by centering them within the placeholder
  • justify long paragraphs so both margins are even
• Change text alignment for
  • all the text in a placeholder
  • just one line, depending on what is selected

• Drag a sizing handle to change the size and shape of a text placeholder.
• Placeholder size and position settings can also be changed using the Format Shape dialog box.

• Drag the placeholder border to move the text to a new position.

• Select the body text placeholder.
• From the Home tab, in the Paragraph group, click the Bullets button to turn bullets off for the entire place-holder and move the text to the left.
• Click the Bullets button again to reapply the bullets.

• Press <Tab> to demote body text by increasing its indent level and moving it to the right.
• Press <Shift> + <Tab> to promote body text by decreasing its indent level and moving it to the left.

• Fonts that contain potential bullet characters include Symbol, Wingdings, and Webdings.
• The Geometric Shapes subset includes bullet characters.

• From the Home tab, in the Paragraph group, click the Bullets button and choose Bullets and Numbering.
• Click the Picture button.
• Key an appropriate search word and then click Go.
• Click the picture to select it and then click OK.

Use the Numbered tab in the Bullets and Numbering dialog box to apply a variety of numbering styles, including numbers, letters, and Roman numerals.

Create a numbered list automatically while you key body text.

• Normal indent—all the lines of the paragraph are indented the same amount from the left margin.
• Hanging indent—the first line of the paragraph extends farther to the left than the rest of the paragraph.
• First-line indent—only the first line of the paragraph is indented.

• From the Insert tab, in the Text group, click the Text Box button.
• Position the pointer, click, and a small text box containing an insertion point appears so you can enter text.

• Select the text box and change the font and font color using the same methods as with text placeholders.

• Rotate an object by dragging the green rotation handle that appears at the top of a selected object.
• To constrain the rotation of an object to 15-degree increments, press <Shift> while rotating.

• In a text box, word wrapping is automatically turned on so the insertion point automatically jumps to a new line when it gets to the right side of the box.
• The height of the box automatically adjusts to accommodate additional text lines.